Sacred Summits Cycling Tour -- Comm Plan
Sept 11-12, 2004
 
Last Update  9/10
/04   8:00 PM
 JOB DESCRIPTIONS:  

    Sag Car rider:
Meet your driver at the first rest stop for your segment.  You can leave your car there. Your driver will have received instructions at a meeting earlier in the day.  Use most powerful radio available.  Use mag mount antenna rather than rubber duck, and mobile rig, if available.

 Hams will ride as passenger.  Travel with traffic flow so as not to block regular traffic.  Circle between the two rest stops in your segment.  Driver will drive, ham will observe and communicate.  Car is equipped with bike rack, some bike parts, med supplies.  Sag car can service bike related problems, and maybe rider related problems.  If not, then call for help.

Calling frequency:  Try first to contact net control on the repeater(s) suggested for your segment.
 Failing that, call on 146.550 simplex to the rest stop hams at either end of your segment.
 Try also cell phone.
 Mt Mitchell 2M repeater is also an option in an emergency.
 Failing that, a motor cycle rider will be along soon to guard the site, then you  travel to a spot where you can get communications, or travel to the nearer rest stop.

As you travel,  keep track of mile markers or road land marks so you can announce your location accurately. Punch the trip odometer when you leave each rest stop.  Also work to define where the radio coverage holes are so you can move quickly to a get communications if needed.  Cell phones as comm are another mode.  Your net Control phone number is published below.

Try to keep log of incidents.

Your service is complete when the second rest stop in your segment is closed by the sweep van.

    Rest Stop:
 
You will likely have an EMS or first responder unit stationed with you at the rest stop.  If you hear from a sag car or from Net Control of a medical incident, relay this to the EMS unit for them to respond.
If a medical unit is not at your rest stop, ask Net Control to call for dispatch from the county.

Frequencies:   Program your radio to scan 146.550, simplex for the sag car, as well as the repeater for your segment.

 Report to Net control the time the first riders appear at your rest stop, and when the rest stop is closed.  Report any information that event planners should be aware of during your service.

Your service in complete when your rest stop is closed by the sweep van.

    Net Control:
You are here to facilitate communications -- an information relay hub.

  Poll the active sag cars and rest stops to confirm they are in place at the proper time, and that you have a workable communications route to them, including cell phone, if needed. Mt Mitchell 2M repeater in an emergency is also available.  Also confirm what medical staff is in place.

If an incident is reported to you by a Sag Car, call the nearer rest stop, or rest stop with medical staff for dispatch to the scene.  If no medical staff are at either rest stop, call the county for EMS response (numbers in table below).

Many riders will have cell phones, and may call 9-1-1 if they spot an accident.  You may get involved in the response depending on how the county dispatch responds.  When you become aware of this incident, notify Event Director.

Report to Event Director immediately after an incident is dealt with for Event Director to do follow-up, tracking to hospital, public relations.

Report to Event Director periodically by radio or phone the status of the Bike Tour -- which rest stops are open, closed, bikes broken down, riders dropped out / picked up.

Your service will be complete when the route is closed for the day.

OVERVIEW
Equipment: 
Radio work will be mostly 2M.  Rigs should be higher power -- mobile rather than HT's.  Use your best antenna.  Consider mag-mounts with an HT.
  If you have a cell phone, and it has service at your location, consider using it, too!  Net control will have phone service.
   
        Motorcycles (Holy Hogs):  Will not have radio communications.  Will travel in pairs so one can stay at the scene; the other can ride to nearest radio:  Sag car or rest stop.

    Emergency Response Resources:  One MD is riding the tour on a bicycle (a faster rider).  He'll have a Red Cross on his helmet.
  EMS or first responders will be at each rest stop with ham radio operators.
  
    Tactical Calls:  Calls describing your location will help.  Of course, your call sign is still required in the contact. (This is Beacon Heights  / WA9OTP).
 
     Term of Service:  See table below.  Sweep Van following last rider will release rest stop staff.
   
Phone numbers
Judy Teele, Event Dir
443-1749
448-0667
Cell
Valle Crucis / Little Switzerland  / Camp Grier
David Houser, WA9OTP
385-2385
Cell
Roving communications problem solver
Watauga County EMS
264-9486


Avery County EMS
733-8286


Mitchell County EMS
688-9110
688-2014


Yancey County EMS
682-2512


McDowell EMS
652-7121
925-2055
      
cell

    Parkway Ranger
800-PARKWATCH


Black Mountain EMS
669-8074


Buncomb County EMS
255-5631
255-5636
255-5681


Haywood County EMS
452-4770
508-8387
  
cell

Judy Teele, Event Dir
443-1749
448-0667
cell
Camp Grier / Pisgah Inn


Repeater use plan.  Primary use machines in Bold.  We have permission on all.
Saturday


PL
CALL
Boone
147.360
+
103.5
WA4J
Green Knob
146.955
-
127.3
KD4WAR
Woody's Knob (linked to Green Knob and Spruce Pine)
443.925
+
123
KF4GUZ
Spruce Pine
146.895
+
123
KF4GUZ
Marion
146.985
-
118.8
WD4PVE
Mt Mitchell
145.190
-

WA4BVW
      Simplex to next rest stop
146.550



Sunday




Hendersonville Bear Wallow  (announce repeater ID during use)
147.105
+

WA4KNI
Mt Pisgah
146.760
-

WA4BVW


Comm Point
County
Staff
Approx. Times
Suggested Repeaters
SATURDAY




Net Control -- Little Switzerland @ shack of KA3AIN

Talley, KA3AIN
765-9574
Bill,  W4ABM
7 AM - 6 PM
Scan those below
Travel with Event Team

Scanner in Car
7 AM - 6 PM
Valle Crucis Conf Center   START  8:00 AM
Watauga EMS
Dave,  WA9OTP
7 AM - 10 AM      
Boone
Sag Car #1

Red, K4RED
7 AM - 10:30 AM
Boone
NCDOT Picnic Area  (Sandy Flats)
Watauga
EMS
Don, KK4NI
8:30AM - 10:30AM
Boone
Sag Car #2

Kee,  KD4HJU
8:30AM - 11AM
Boone OR Green Knob
Beacon Heights Parking Area MP 305.25 Avery
EMS
George, W4KDX 
9 AM - 11 AM
Boone  OR Green Knob
Sag Car #3

Tom, KC4QPR
9 AM - Noon
Boone,Grn Knb, Woody Knb
Linville Falls - parking lot on rt, before main area    MP 316.5
Avery
EMS
John, W4JJO
9:30 AM - Noon
Boone, Grn Knob, Woody Knb
Sag Car #4

Cell phone
9:30 AM - 2:30 PM
Spruce Pine, Woody Knb
Little Switzerland   MP 333.9      LUNCH  
Mitchell
EMS
Alice, KI4CCD
10:30 AM - 2:30 PM
 Spruce Pine
Sag Car # 5

Bob, AC4YQ
10:30 AM - 6 PM
Grn Knb, Woody Knb, Marion
Presnell's General Merchandise,  NC 70 Marion
724-4815
McDowell
Bill, KA4CHZ
Noon - 6 PM
Marion
Sag Car #6

Thomas, KI4ACT
Noon - 6 PM
Marion
Camp Grier   (Old Fort)     FINISH
McDowell David, WA9OTP
2 PM - 6 PM
Marion
Route closes  6 PM




------------------- -------
---------
--------
---------
SUNDAY




       Net Control -- Mt Pisgah Inn
see below
 6AM - 4 PM

Travel with Event Team

Karl ?
6AM - 4 PM
Camp Grier  (Old Fort)      START 7:30 - 8:30
McDowell
David, WA9OTP
6 AM -10 AM
BearWallow, Marion
Sag Car #1 starting Camp Grier

Karl, K4PCY
7 AM - 11:30 AM
BearWallow
Spring Mountain Community Center, Fairview area
Buncomb
Mike, K4RMK
9 AM - 11:30 AM
BearWallow
Sag Car #2

Henry, KF4ODC
9 AM - 1:30 PM
BearWallow, Mt Pisgah

Asheville
Bill, KZ4L




Russell, NC4GT


French Broad Overlook / Re-enter Parkway   MP  393.8
Buncomb
Jack, WD4IJT
11 AM - 1:30 PM
Bear Wallow, Mt Pisgah
Sag Car #3

Borden, K7DXF
11 AM - 4 PM

Mt Pisgah Inn       MP  407.8  Net Control
        End of Ride / Celebration
Buncomb
Ken, KE4VMB
Tommy, K4BNP
12:30 AM - 4 PM
Bear Wallow, Mt Pisgah

Haywood
Connie, KF4IQN

 


Gene, KE4PKW



Haywood
Paul, W4SKI

 
Route closes      PM





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